Refund Policy

WAVE SOCCER CLUB REFUND POLICY

Last updated: July 2026

Wave Soccer Club abides by the following refund policies for its soccer programs:

Wave Juniors

No refunds will be given after the first practice of the season, except if a player experiences a season-ending injury. Refund requests can be made up to one day before the scheduled first practice of the Wave Juniors season. Please note that any refunds requested before the first practice will include a $25 deduction for the cost of the player’s uniform. Players experiencing a season-ending injury (verified by providing a signed and dated letter from a doctor stating such) will be granted a prorated refund based on the number of games left in the season, as follows: a refund of 90% before the first game of the season, 60% before the fourth game of the season and no refunds after the fourth game through the end of the season. Late fees, if applicable, cannot be refunded due to a season-ending injury. While rare, if the weather or some other unavoidable circumstance limits our program in any way, no refunds or other adjustments will be made.

NOTE: If a program session is closed for reasons beyond WSC’s control (i.e. weather issues, facility availability, etc.), no refunds will be issued for those closed sessions. Exceptions would include sessions canceled due to insufficient enrollment.

Competitive Soccer

Acceptance of an invitation to join a WSC Competitive Team constitutes a commitment to participate for the applicable playing season:

  • Fall Season (approximately three months); and/or
  • Spring/Summer Season (approximately seven months).

A player’s roster position is not considered accepted until the required deposit has been received by WSC.

After team acceptance, a down payment of $300 is expected to be paid to hold the roster spot.  This down payment is nonrefundable.

The following fees are not eligible for refund:

  • Tryout fees;
  • Competitive Program deposits;
  • Team fees;
  • Uniform and apparel purchases;
  • Tournament fees;
  • Travel expenses;
  • Camps, clinics, and supplemental training programs;
  • Volunteer DIBS obligations;
  • Fees paid for non-competitive WSC programs (Rec, Juniors).

Refund requests may be considered only under the following circumstances.

  • Season ending injury (doctor’s note is required within 30 days of the injury)
  • Family moves 50 miles outside of Eagan

For the situations listed above, a prorated refund will be considered Prior to teams being submitted to the league.  Once the teams are submitted, a $50 administrative fee will be deducted from the amount of the refund.

All refund requests must be submitted in writing to the WSC Director of Operations operations@wavesoccer.org & Comptroller comptroller@wavesoccer.org please include the player’s name and team, the reason for the request, and any supporting documentation.

Processing fees charged by the registration system are not eligible for refund.

Payment Default

Wave SC is a not-for-profit membership organization and unpaid dues
(including DIBS) represent funds not available to meet annual Club expenses such as equipment repair
and replacement, city-and-county field rental, referee fees, etc. Any player account that is delinquent by
one month or more will be notified by the Club, and may be suspended from participating in any
club/team activity. If you are having significant challenges with staying up-to-date with registration fees,
please contact our Comptroller to discuss your options. In limited instances, adjustments to your
payment schedule may be considered, though cannot be guaranteed.

Team Fees Default

Team fees are managed by each individual Team Manager and Team Treasurer.
Team fees are agreed upon by team parents and are how we subsidize our teams’ additional training
and tournament expenses. Unpaid team fees are not acceptable as they are a strain on other team
families. If a player has team fees that are delinquent by one month or more, the team Tournament Manager will
notify the WSC Director of Operations and the player may be suspended from participating in any
club/team activity. If you are having significant challenges with staying up-to-date with registration fees,
please contact our Comptroller. In limited instances, adjustments to your payment schedule may be
considered, though cannot be guaranteed.